Over the past twenty years, online connectivity has become a pedagogical cornerstone in public schools. Now, from iPads to iPhones to Chromebooks, classroom instruction depends upon more devices than ever. And all of these devices require an internet connection. To keep up with these changes, lawmakers introduced and implemented new regulations regarding online access. Students may not have internet access at home, especially in rural areas. When designing online curricula and requiring online work, schools must recognize that internet access is a privilege.
However, this is a digital age, and online resources bring great educational opportunities. An AUP is a customizable policy determining how school-provided internet and online devices can and should be used. Additionally, it imparts valuable digital citizenship skills. For example, if an AUP has copyright guidelines in its contract, students become responsible for any misuse or plagiarism. More often than not, users skim over an AUP without actually absorbing what is included in the agreement.
That's why you should also include the terms of your AUP in your employee handbook. Along with this, you should also make the policies common knowledge for all employees. You could do this during the onboarding process or have an annual review of your AUP.
When employees know there are actual consequences for violating your AUP, they are more likely to follow your parameters. Have a clear policy on what management will do if an employee is caught misusing the network. If you do learn that a user is breaking the terms of your AUP, you need to enact these consequences consistently. If you give people a free pass all of the time, employees are unlikely to take your AUP seriously.
Rather than using confusing legal jargon, write your AUP in terms that employees can understand. A contract lawyer has the skills to help you create an easy-to-comprehend document that still covers all of your bases.
Along with the actual wording, also make sure it's in a legible format. Make different sections per topic. Bullet points and short phrases are much easier to read through than long paragraphs. After employees read through the policy, test their knowledge of the document. Letting them know they will have to take a short quiz ahead of time will motivate them to understand the entire AUP. Be willing to explain any part of the AUP so your employees can feel confident about the information in there.
Having an AUP is an integral part of protecting your network, avoiding illegal activity, and ensuring your employees are staying on task.
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An Acceptable Use Policy is a series of rules that define what end users may or may not do with their technology. Usually, this policy requires some kind of acknowledgment that the rules are well understood, including potential consequences of violation, before issuing any kind of log into the system. A good policy not only outlines these rules but also explains the general rationale for their existence, so staff will ultimately buy into the concept and not see the rules as arbitrary or unreasonable.
An organization that wants to protect any assets from a technology perspective should have an Acceptable Use Policy. Unless you define the rules for using your technology even if you fear your staff will not follow them to the letter , there is no reason for you to expect your employees to act responsibly.
Frankly, I would expect staff to abuse provided technology unless rules are clearly outlined. While it may seem like the best policy is for management to lock everything down and restrict staff, a good Acceptable Use Policy should be far more nuanced. Here are a few items to consider when drafting and distributing your Acceptable Use Policy:. As I mentioned earlier, your policy should make sense so that staff understand why it exists and buy into the culture of compliance.
Therefore, the rules you build for a good policy should be practical. If something bad were to happen regardless of whether it had to do with the end user , what would be the consequence to the organization? Would it lead to system failures impacting the organization and its partners? If so, the policy should focus on those kinds of issues and the behaviors associated with preventing those consequences.
For example, if an organization is handling Social Security numbers, which could be highly consequential if leaked, then the policy should specify the sensitivity of this data and the specific ways it can be handled. On the other hand, you will want to consider the impacts in context.
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